Tips for Choosing a Virginia Payroll Services Company

Quick Read

Don’t make the decision for how to handle your business’ payroll harder than it has to be. We have years of experience in this industry that we want to share with you. Here are some of the top things to look for when considering a Virginia payroll services company:

  1. Good Communication
  2. Locally-Based
  3. Wide-Variety of Services and Cloud-Based Tech
  4. Fair Cost
  5. Demo or Trial Option

With these tips, the decision-making process will be stress-free. Make sure to consider everything so that you’re confident with whom you choose.

Choosing a Virginia payroll service provider is difficult. Weighing companies that all promise that they have the “best payroll software” is daunting if you don’t know what to consider. We want to help you make an educated choice, which is why we put together our top 5 tips for choosing a Virginia payroll services company. 

1. Communication is Key

Payroll can be a tricky thing, and navigating any software can be daunting at first. When choosing a payroll solutions provider for your Virginia business, make sure you go with one that is dedicated to keeping an open line of communication with you so you have access to support at any point.

Throughout the decision-making process, you’ll want to get in touch with all of these payroll, time & attendance, and human resources companies right away with any questions you have or simply request to learn more. As they respond, you’ll want to consider how quickly their customer service team responds and how helpful and clear their response is. You will also want to look for a “phone-tree” which is the system that prompts callers to press a number to reach a certain person, depending on their needs. This management shows they care about efficient and effective communication.

2. Go Local

You either run or help run a Virginia business, so you understand how important it is to support local Virginia-based businesses. There’s no reason why your online payroll software provider shouldn’t be Virginia-based too! Luckily, there are quite a few options to choose from, including G.E. Payroll Services, R.L. Bailey, and Capital Payroll Partners.

When deciding which payroll software company to go with, remember that there is value in having your payroll and HR services provider in your area.

3. What Services Do They Provide?

You can choose the best, local payroll company with great communication, but if they don’t offer the services you need then it’s all for nothing. When choosing the payroll software for your company, you’ll want to look for every service you need, as well as offerings that you may need down the road. 

Some important offerings to look for when considering a payroll company include:

  • Mobile Access
  • Employee Self-Service
  • Payment Options
  • Keeping Up With Payroll Regulations to Maintain Compliance
  • Human Resources and Time & Attendance Options
  • The latest in cloud-based tech

4. Consider Cost

For your Virginia Business, especially if it’s a small business, you have a need to be careful about how much you pay. Of course, there is a balance between holding back on spending money frivolously and spending the money that you need for things that will help your business grow.

Payroll Software is something that helps your business grow. It saves you time compared to managing payroll in-house, allowing you to focus on your company. With that being said, you need to make sure the money you spend on payroll solutions is getting you what you need. Finding the balance between cost and services is important.

5. Try It Out

It’s understandable that you wouldn’t want to blindly partner with a payroll solutions company when you aren’t familiar with their software. Most companies will offer you a demo or trial that you can use to get an understanding of what you’ll be using. Be sure to use this demo to take a look at how simple and streamlined the software is for the user.

Final Thoughts

All business owners know that every decision for their business is crucial. You need a Virginia payroll services provider that positively affects your company. Through this decision, you’ll want to consider their communication, where they’re based, what they offer, how much they cost, and in the end, you’ll want to try out the software. By following these tips, you’ll be able to make an educated choice for your payroll software provider that you can be confident in.